VOLUNTEER OPPORTUNITIES
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Parent volunteers are critical to our success. All of our special events and fundraising efforts are organized and staffed by Peirce parent volunteers. Parent volunteers also manage parent communications, run school tours, support teachers in the classroom and on field trips, take photos at events, organize and manage the annual book fair, provide support in the library, care for the garden, and participate in Career Day.
All parents and caregivers are encouraged to volunteer throughout the year. Please consider taking an active role in supporting the Peirce community. Current volunteer needs are posted on the Peirce Service Organization Facebook page. Volunteer Opportunities and Upcoming Events Have questions about how to get involved at Peirce? Check out the new website friendsofpeirce.org for information about parent-organized events and fundraisers and to find out about volunteer opportunities! |
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CPS VOLUNTEER PROGRAM - THE DIFFERENCE BETWEEN LEVEL 1 & LEVEL II
All individuals who are interested in volunteering (which includes chaperoning field trips) must be approved by CPS. Depending on the level of volunteering you plan to do, you will be asked to complete an application for either a “Level I” volunteer or a “Level II” volunteer.
LEVEL I & LEVEL II VOLUNTEER APPLICATION PROCESS
CPS has new requirements around volunteering and two levels. Level I is the most thorough and we recommend that anyone considering volunteering at Peirce complete this level. It requires a fingerprint, background check and TB test. We are working on how to streamline this and make it a simpler process. I will list the steps below. Please note: It is a CPS requirement that you are in one of these two levels to volunteer.
Step 1: Complete the volunteer form for CPS
This form is necessary for CPS to verify you have students in the system and that they are at the school.
Step 2: Bring an government issued ID to Sally Suarez in the Peirce staff office or send a picture of one.
If you do not do this step, the process will not move forward. Sally needs to verify in the system, otherwise CPS will not send the follow up email until she verifies.
FOR LEVEL II, THIS IS WHERE THE PROCESS ENDS. FOR LEVEL I, YOU MUST ALSO DO THE FOLLOWING.
Step 3: After to bring your ID to Sally, you will receive an email from CPS which will contain links and information for fingerprinting, background check and TB test.
For fingerprinting, the forms will be attached in your email from CPS. This form can be taken to any Accurate Biometrics location.
For the TB test, please use this form here. Please note that there may be a cost, depending on your insurance and provider. Here is a list of testing sites in the neighborhood, compiled in spring 2022.
As of fall 2021, the district is requesting proof of COVID-19 Vaccination, as well.
Step 4: Email copies of the fingerprint receipt, proof of COVID-19 vaccination, and TB test to CPS.
The sooner they receive these forms, the faster you can be processed. We are hearing that the fingerprints can take 2-5 weeks to process. You can email these forms to volunteer@cps.edu.
If you have any questions, do not hesitate to reach out to the volunteer coordinator Erin Snow.
LEVEL I & LEVEL II RENEWAL PROCESS:
CPS requires that volunteers reach out to the school every year to “reactivate” their volunteer status. If ever you log into your Civicore volunteering application and see a status similar to: “awaiting school authorization” then you will need to reach out to Sally Suarez in the main office to let her know that you plan to continue volunteering.
For a Level II volunteer, this is all that is needed to keep your application active.
If two years have passed since your Level I application then there are additional steps needed:
1. You need to email Sally Suarez to let her know that you plan to continue volunteering.
2. You will need to have an updated TB screening test, and the results will need to be sent to Volunteer@cps.edu. (TB tests will always need to be redone every two years.)
3. If you have not previously submitted proof of COVID-19 vaccination, you will need to do this now by emailing a copy of your card (or digital equivalent) to Volunteer@cps.edu.
3. Fingerprints do NOT need to be redone, as CPS can use the prints on file to run a new background check. CPS should run the background check automatically once you have sent the updated TB test and proof of COVID-19 vaccination.
You will be notified via email once your reapplication has been approved.
DOCUMENTS TO HELP YOU WITH VOLUNTEERING
All individuals who are interested in volunteering (which includes chaperoning field trips) must be approved by CPS. Depending on the level of volunteering you plan to do, you will be asked to complete an application for either a “Level I” volunteer or a “Level II” volunteer.
- Level II - Requires you complete the volunteer form for CPS and take your ID into the school to show the main office.
- Level I - The newest tier to volunteering is called Level I. In order to become a Level I volunteer, you must complete the application, provide fingerprints, get a background check and take a TB test
- Activity leader without a CPS or Peirce representative present at all times
- Field trips where kids are broken into groups and assigned a parent (going to the zoo, a museum, etc.)
- Any activity unsupervised by a CPS or Peirce official
LEVEL I & LEVEL II VOLUNTEER APPLICATION PROCESS
CPS has new requirements around volunteering and two levels. Level I is the most thorough and we recommend that anyone considering volunteering at Peirce complete this level. It requires a fingerprint, background check and TB test. We are working on how to streamline this and make it a simpler process. I will list the steps below. Please note: It is a CPS requirement that you are in one of these two levels to volunteer.
Step 1: Complete the volunteer form for CPS
This form is necessary for CPS to verify you have students in the system and that they are at the school.
Step 2: Bring an government issued ID to Sally Suarez in the Peirce staff office or send a picture of one.
If you do not do this step, the process will not move forward. Sally needs to verify in the system, otherwise CPS will not send the follow up email until she verifies.
FOR LEVEL II, THIS IS WHERE THE PROCESS ENDS. FOR LEVEL I, YOU MUST ALSO DO THE FOLLOWING.
Step 3: After to bring your ID to Sally, you will receive an email from CPS which will contain links and information for fingerprinting, background check and TB test.
For fingerprinting, the forms will be attached in your email from CPS. This form can be taken to any Accurate Biometrics location.
For the TB test, please use this form here. Please note that there may be a cost, depending on your insurance and provider. Here is a list of testing sites in the neighborhood, compiled in spring 2022.
As of fall 2021, the district is requesting proof of COVID-19 Vaccination, as well.
Step 4: Email copies of the fingerprint receipt, proof of COVID-19 vaccination, and TB test to CPS.
The sooner they receive these forms, the faster you can be processed. We are hearing that the fingerprints can take 2-5 weeks to process. You can email these forms to volunteer@cps.edu.
If you have any questions, do not hesitate to reach out to the volunteer coordinator Erin Snow.
LEVEL I & LEVEL II RENEWAL PROCESS:
CPS requires that volunteers reach out to the school every year to “reactivate” their volunteer status. If ever you log into your Civicore volunteering application and see a status similar to: “awaiting school authorization” then you will need to reach out to Sally Suarez in the main office to let her know that you plan to continue volunteering.
For a Level II volunteer, this is all that is needed to keep your application active.
If two years have passed since your Level I application then there are additional steps needed:
1. You need to email Sally Suarez to let her know that you plan to continue volunteering.
2. You will need to have an updated TB screening test, and the results will need to be sent to Volunteer@cps.edu. (TB tests will always need to be redone every two years.)
3. If you have not previously submitted proof of COVID-19 vaccination, you will need to do this now by emailing a copy of your card (or digital equivalent) to Volunteer@cps.edu.
3. Fingerprints do NOT need to be redone, as CPS can use the prints on file to run a new background check. CPS should run the background check automatically once you have sent the updated TB test and proof of COVID-19 vaccination.
You will be notified via email once your reapplication has been approved.
DOCUMENTS TO HELP YOU WITH VOLUNTEERING
- Peirce Volunteer Interest Form - This form will help get you started on your volunteering journey. It is run by the Friends of Peirce and Peirce Service Organization, both parent-run organizations.
- Overview of Volunteering Types - Start here to determine what volunteer application process (Level I or Level II) you need to work with. Peirce administration, Friends of Peirce and Peirce Service Organization recommend that all volunteers complete the Level I process.
- CPS Volunteer Application - CPS requires you fill out this application for Level I or Level II. Friends of Peirce, Peirce Service Organization and Peirce Administration encourage parents to complete the Level I volunteering tier. NOTE: Once you fill this out, this is not the final step. Please read below under the section titled ‘Level I & Level II Application Process’ to see the steps.
